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| IMAP or POP3 " What Should I Take? |
| Written by Dominik Sapinski | |||
| Friday, 06 November 2009 14:08 | |||
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What's the best way I can receive my mails today? What are the differences and benefits of POP3 and IMAP? When should you use POP3 and when IMAP? Let's start:
What's the best way I can receive my mails today? What are the differences and benefits of POP3 and IMAP? When should you use POP3 and when IMAP? Let's start: The setup of POP3 is a bit easier than IMAP. After you've entered your account credentials you need to choose whether you want to leave the mail on the server or to delete it. You have to take care of this. When you delete it from the server there's no way of getting this email again from another computer. It's ok, when you're just using only one computer. Because every received mail is stored locally, it's no problem to read it when you're offline. But what do you do when you have multiple computers or multiple users who should get the email? You guess right " you use IMAP. With IMAP you're working directly ON the mail server. Your email reader usually only receives a list of your email headers from the server which saves time and bandwidth on emails you don't want to read. The result is that emails aren't stored on your local hard disk. But you can tell your email program to save a local copy, so that you're still able to work with your emails in offline state. The next benefit of IMAP is that your folder structure, which is stored on the server, is the same on every computer you access your mails. Think of a family folder for your personal mails and a work folder for your business mails. What means this all for you? Use POP3 when you have only a single computer where you receive your emails and you're the only one who has to read the mail. Activate that emails should be deleted from the mail server when you have received them and you can forget about your mail account running out of space. You should consider using IMAP when you're working with more than one computer or other people need to get the email, too. When you need to work offline, make sure to store a local copy of your email. To not let the mail server's space run full, you need to delete or backup mails on the server from time to time. Author Info: Dominik writes for soft-evolution, a software vendor, specialized on personal information managing software. soft-evolution is developer of theOutlook Alternative Pimero, which addresses the needs of small and mid-sized companies.
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